Arbitration Fees

If you trade under ICA Bylaws & Rules, you have the right to apply for ICA arbitration in the event of a contract dispute

Quality arbitration fees

The costs for quality arbitrations and appeals are detailed below:
(Please note that the amount to be paid in each case will be in line with the firm’s ICA registration status on the date of the contract giving rise to the dispute – see ICA Bylaws & Rules, Arbitration Bylaws – Fees and Charges)

Quality arbitration

(fees payable on 1,000 bales) ICA members Non-members
Application Fee Nil Nil
Charge per sample £0.35 £1.00
Stamping Charge £30 £240
Total £380 £1,240

Quality appeal

(fees payable on 1,000 bales) ICA members Non-members
Application Fee Nil Nil
Charge per sample £0.65 £1.95
Stamping Charge £30 £240
Total £680 £2,190

Technical arbitration fees

The costs for technical arbitrations and appeals are detailed below:
(Please note that the amount to be paid in each case will be in line with the firm’s ICA registration status on the date of the contract giving rise to the dispute – see ICA Bylaws & Rules, Arbitration Bylaws – Fees and Charges)

Technical arbitration

Application fees
Principal Firms and Related Companies registered for at least 12 months No fee
Principal Firms and Related Companies registered for at least 12 months, but not registered on the date of the contract £500.00
Association Member Firms £2,500.00
Principal Firms and Related Companies registered for less than 12 months £5,000.00
Non-registered firms (including those firms whose application for registration has been refused) £5,000.00
Other arbitration fees
A deposit of £4,000 shall be payable upon submission of an application for arbitration
An hourly rate shall be charged by the arbitrators, up to a maximum of £150.00. Fractions of an hour after the first hour shall be charged pro rata
A minimum fee of £100.00 shall be payable
An additional fee of £250.00 per arbitration will be payable to the Chairman
The only expenses an arbitrator shall be entitled to claim are courier fees, up to a maximum of £50.00 unless substantiated with a receipt
When an arbitration case is cancelled the Secretariat shall take a percentage of the stamping charge, based on the claimant’s membership status, as an “administrative fee” which will be taken out of the deposit at the following rates:

1. After request for arbitration and deposit obtained 25%
2. During submissions stage 50%
3. After submissions stage 75%

Stamping charges
Principal Firms and Related Companies £400.00
Association Member Firms £600.00
Non registered firms £800.00
Notarisation
All firms £350.00

Technical appeals

Application fees
Principal Firms and Related Companies No fee
Association Member Firms £500.00
TAC appeal application fees for non-registered firms to be £10,000 if not paid in Technical Arbitration as an application fee £10,000
Other appeal fees
Applicant to pay a £10,000 deposit for TAC costs
The chairman of the appeal committee shall decide the hourly rate to be charged by the appeal committee members, up to a maximum of £150.00
Fractions of an hour after the first hour shall be charged pro rata
A minimum fee of £100.00 shall be payable
An additional fee of £250.00 per arbitration will be payable to the Chairman
The Association will charge as its fees 25% of the technical appeal committee’s total fees
Stamping charges
All firms No fee
Notarisation  
All firms £350.00

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