Privacy Policy

The ICA considers your privacy and that of the ICA members to be very important and this policy sets out the reasons for requesting and using information

Privacy Policy

When you visit or use a website, weblog or other electronic medium enabling access to, or is a part of, the world wide web that is owned or controlled by the International Cotton Association Limited (the “ICA”), the ICA may require certain details from you including personal data (as defined in the Data Protection Act 1998 (the “Act”)). The information may also include, without limitation your company or business details, your name and email address. The ICA also may include information relating to you by way of the ICA’s List of Unfulfilled Awards. This policy is in relation to these details and any other personal data that the ICA subsequently collects from you or about you or any other third party (collectively “the Information”).

The ICA considers your privacy and that of the ICA members to be very important and this policy sets out the reasons for requesting and using the Information.

Use and disclosure of information

The ICA will use the Information in a variety of ways, some of which will assist and enable the ICA to provide its services to its members. This may include for example the ICA contacting you directly to monitor the services provided to ICA members and to inform you of the ICA services relating to ICA members or the Information provided by you or ICA members and publishing certain Information that has been provided to ICA (e.g. your name and email address) on certain pages of the ICA website. The Information that the ICA requests or holds allows the ICA to contact you and the ICA Members. Other details requested are for the purposes of representing the interests of ICA members when trading. The ICA may also use the Information as part of its function as an arbitral authority and the Information of the ICA members may be included on an ICA website as part of the ICA awards and arbitration process.

The Information provided by you or an ICA member may be shared with ICA members as part of its arbitration process. The Information may also be shared with the Committee for International Co-operation between Cotton Associations for the purpose of, without limitation, improving trading practices. The ICA may share the Information with any relevant judicial body.

The ICA reserves the right to report any activity which the ICA suspects violates any relevant laws or regulations to the appropriate authority. If the ICA is requested by such authority for the Information, the ICA reserves the right to disclose it to them.

Warranties and indemnity

You represent, warrant and undertake to the ICA that: –

  1. You have fully complied with the Act in all respects in relation to the Information;
  2. In providing the Information to the ICA for the purposes detailed above you will not in any way be in breach of the Act;
  3. Where applicable you have informed and shall keep informed any third party (including without limitation any employees, partners, contractors, directors or shareholders, collectively the “Relevant Individual”) of all information you are obliged to provide under the Act (e.g. the fair processing of information) including without limitation:
    1. the identity and contact details of the ICA;
    2. the specific pieces of personal data relating to them you are providing to the ICA;
    3. all purposes for which the ICA will process (as defined in the Act) their personal data; and
    4. the potential disclosure of their personal data by the ICA to third parties and the likely consequences of such disclosure as detailed above.
  4. You have obtained fully informed express written consent from the Relevant Individual to the provision of his/her personal data to the ICA and to all of the ICA uses and disclosures of his/her personal data including without limitation consent to the disclosure to third parties who may use it for related or unrelated purposes.
  5. You will inform the ICA immediately in the event that a Relevant Individual at any point removes his/her consent to or in any way complains about the provision of his/her personal data to the ICA and/or to any or all of the ICA uses and disclosures of his/her personal data.

You shall indemnify and keep the ICA’s directors, officers, employees and agents fully indemnified against all actions, claims, proceedings, costs and damages (including without limitation any damages or compensation paid by the ICA on the advice of its legal advisors to compromise or settle any claim) and all legal costs or other expenses arising out of any breach of the above representations, warranties and undertakings or out of any claims by a third party based on any facts which if substantiated would constitute such a breach.

Keeping the ICA’s records accurate

The ICA aims to keep all Information it holds as accurate and up to date as possible. If you would like to review or change the Information you have supplied to the ICA, please contact the ICA as set out below. The ICA will store the Information in accordance with its obligations under the Act. You and the ICA members acknowledge and accept that the ICA shall not be liable for any errors or delays in or to the accuracy of any Information provided by you or any ICA member.


All Information will be kept as confidential and as secure as possible. This means that Information can only be exchanged between you, the ICA and any third party to whom the ICA decides to transfer the Information to for the purposes detailed in an the ICA website or ICA documents. Furthermore as required by the Act the ICA follows strict security procedures in the storage and disclosure of the Information that you have given to the ICA so as to prevent unauthorised access.

The ICA uses industry standard practices to safeguard the confidentiality of the Information including without limitation “firewalls”. The ICA treats the Information as an asset that must be protected against loss and unauthorised access. The ICA employees and relevant contractors use many different security techniques to protect the Information from unauthorised access by users inside and outside the ICA. However, “perfect security” does not exist on the internet.


The ICA reserves the right to vary the terms and conditions of this policy from time to time. Such variations become effective immediately upon the posting of the varied policy on the ICA website. After such posting you will be deemed to accept such variations. You should visit this page periodically to review this policy and its terms and conditions because they are binding upon you.

In the event that any term of this policy is held to be invalid, unlawful, void or for any reason unenforceable, that term shall be deemed severable and the remainder of this policy shall remain valid and enforceable. No waiver of any term of this policy shall be deemed a further or continuing waiver of such term or any other term.

This policy shall be governed and construed by the laws of England.

The ICA’s contact details

Address: The International Cotton Association Limited
6th Floor
Walker House
Exchange Flags
L2 3YL
United Kingdom

Telephone No: +44 (0)151 236 6041
Fax No: +44 (0)151 255 0174
Email: [email protected]

For further information about membership or any of our services contact us via the website or by telephone or fax.
6th Floor, Walker House, Exchange Flags, Liverpool L2 3YL Tel: +44 (0)151 236 6041 Fax: +44 (0)151 255 0174
General Enquiries: [email protected]

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